Accounts Payable Coordinator

This is a hybrid role assigned to Orbis’s New York office. The Coordinator will be required to work in-person at least 1-2 times per month: once for team meetings and, as needed, additionally on an ad-hoc basis.

Orbis is looking for an Accounts Payable Coordinator to join our Finance team.

BACKGROUND

Orbis International is a nonprofit global health organization dedicated to saving sight worldwide. Our mission is to preserve and restore sight by strengthening the capacity of local institutions in their efforts to prevent and treat blindness.

The Finance Team at the Orbis headquarters office in New York focuses on three major functional areas: Controllership including Accounts Payable & Receivable, Payroll and General Accounting, Financial Planning & Analysis, and Program Finance. The Controller leads the team of six staff members: Accounts Payable, Payroll Administrator, Senior Accounting Manager, Senior Accountant and Accounting Specialist.

JOB SUMMARY

As a member of the Orbis NY Finance Team, the Accounts Payable (A/P) Coordinator performs accounting and administrative functions to enable the Finance department to operate efficiently and effectively. The Coordinator will process invoices and receipts and perform related accounting tasks.

This is a key support role that is an ideal opportunity for someone looking to learn more about nonprofit accounting and be a part of a team that supports an impactful mission at a global organization.

LOCATION

This is a hybrid role assigned to Orbis’s New York office. The Coordinator will be required to work in-person at least 1-2 times per month: once for team meetings and, as needed, additionally on an ad-hoc basis.

For those who prefer to work in an office setting, our NYC office has temporary and permanent desk solutions that can accommodate those preferences should you choose to work in the office more than what is required. Orbis’s current policy requires that all staff visiting the NYC office must be vaccinated against COVID-19.

REPORTING & WORKING RELATIONSHIP

The Accounts Payable Coordinator reports to the Senior Accounts Payable Coordinator and works closely with employees throughout the organization in processing payment requests and credit card reconciliations.

ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY

• Process all aspects of Accounts Payable, including ensuring proper general ledger account coding, obtaining approvals and documentation, initiating bank transfers and checks in accordance with the established payment processing schedule.

1. Utilize Convera’s GlobalPay platform for local currency payments and cash transfers for Country Offices and global programs.
2. Record accounts payable vouchers and journal vouchers including employee expense reimbursement and employee credit card activities.
3. Ensure travel advances are properly reconciled.
4. Research inquiries from vendors and Orbis staff regarding status of invoice/payment.

• Manage employee credit card accounts.

1. Review of monthly reconciliation reports.
2. Ensure proper general ledger coding and the existence of appropriate supporting documentation and approvals.
3. Reconcile activity, prepare, and input journal entries to ensure timely recording of transactions.
4. Maintain contact with employees to ensure timely submission of reconciliation reports.

• Provide support with monthly closing process and annual audit.
• Perform other related duties as required.

QUALIFICATIONS & EXPERIENCE

• Associate degree related to Business or Accounting, or equivalent experience
• Experience with bookkeeping, accounting, or administrative tasks
• Demonstrated knowledge and experience with financial related software (Word, Excel, and/or accounting packages)

SKILLS & ABILITIES

• Effective interpersonal and verbal & written communication skills
• Ability to successfully interact with colleagues on different professional levels and cultural backgrounds
• Excellent organizational skills and a keen attention to detail
• Ability to effectively multi-task and manage detail-oriented responsibilities with the appropriate sense of urgency
• Strong analytical skills and solid understanding of GAAP
• Demonstrated ability to effectively process financial and budgetary information
• Ability to work productively in a team as well as independently
• Strong computer skills and ability to learn new platforms