Program & Communications Associate

Remote work anywhere in the world

This support role will focus on the Women Leaders’ in Eye Health (WLEH) initiative. The associate will also support WLEH’s communications and marketing by creating quality materials and content, managing the initiative’s website, standing up and overseeing the initiative’s social media pages, and providing administrative support.

Program & Communications Associate

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JOB SUMMARY

As a full-time member of the Global Programs team, the Program & Communications Associate will help manage administrative, logistics, communications/marketing, and program-related activities that advance gender equity in eye health programs. This support role will focus on the Women Leaders’s in Eye Health (WLEH) initiative, Orbis’s flagship gender program. The associate will also support WLEH’s communications and marketing by creating quality materials and content, managing the initiative’s website, standing up and overseeing the initiative’s social media pages, and providing administrative support. As part of the global team, this role serves as a functional liaison between Orbis International headquarters, country-based staff, and Orbis affiliates.

LOCATION

Working remotely. Preference is for the program associate to be located in one of Orbis International’s country offices, namely: Addis Ababa – Ethiopia; Accra – Ghana; Beijing – China; Dhaka – Bangladesh; Hanoi – Vietnam; Lusaka – Zambia; New Delhi – India; or Ulaanbaatar – Mongolia.

REPORTING & WORKING RELATIONSHIPS

This role reports to the Senior Gender Equality and Social Inclusion (GESI) and also works closely with the Director of Program Management. Under a matrix work structure through which the Vice President, Global Communications and Marketing, provides technical subject matter expertise and accountability, the associate serves as a liaison to Orbis’s Global Communications and Marketing Team. Additionally, the associate provides general support to the WLEH advisory board and to members of the WLEH working group(s).

ESSENTIAL JOB FUNCTIONS

  • Liaise with all WLEH project stakeholders, country-based staff, advisory committee, and project consultants.
  • Track upcoming WLEH project deadlines, advisory committee updates, and other status updates.
  • Coordinate with Monitoring, Evaluation and Learning team on WLEH target setting, data collection and reporting.
  • With support and training from global programs team, global digital communications team, manage the WLEH website and social media channels, following Orbis’s brand and messaging guidelines; draft, edit, gather assets for, build, and publish content and promote events; ensure the site is optimized and functioning well.
  • Provide support to and share content with the global communications and marketing team to create opportunities for the WLEH initiative and other gender work to be featured on the main Orbis website and social media platforms.
  • Build professional decks and presentation materials for the WLEH project.
  • Participate in relevant standing meetings and working groups led by the Global Communications and Marketing Team.
  • Update WLEH project internal intranet page.
  • Liaise with vendors/consultants and process their invoices for payment.
  • Schedule meetings, distribute agendas, take, and disseminate minutes/next steps.
  • Liaise with colleagues across departments and offices as needed to ensure proper coordination of all WLEH initiatives.
  • Conduct desk research and literature reviews as requested for the WLEH project.
  • Support inter-department/projects communication and coordination as required.
  • Assist in maintaining and overseeing use of WLEH Program’s SharePoint
  • Perform other duties as assigned to contribute to the success of the WLEH program.


QUALIFICATIONS & EXPERIENCE

  • Bachelor’s or equivalent degree, and/or prior technical experience/training that demonstrates the ability to perform the duties of the position.
  • Minimum 3-5 years related experience in similar role.
  • Experience in working for local or international development organizations.


SKILLS & ABILITIES

Required

  • The ability to interact effectively in person and in writing with people of diverse backgrounds.
  • Excellent organization and planning skills and a keen attention to detail; ability to effectively multitask and mange a broad spectrum of detail-oriented responsibilities with the appropriate sense of urgency.
  • Superior written and oral communications skills in English
  • Experience editing websites, uploading content, and using content management systems, knowledge of SEO best practices.
  • Experience creating content for and managing social media channels.
  • Ability to produce high-quality, professional communications materials for multiple audience types, internal and external.
  • Flexible, proactive, and hands-on work style.
  • Resourceful and creative approach to problem-solving
  • Ability to travel internationally.
  • High degree of computer literacy (Windows XP, Word, Outlook, PowerPoint, Excel and the Internet).

Preferred:

  • Experience using a digital asset manager (especially Canto) media databases and monitoring tools (especially Cision), and press release distribution services (especially PR Newswire) a plus
  • Proficiency in Photoshop, Adobe Illustrator, Canva, or any other graphic design tools a plus
  • Video editing skills a plus

DIVERSITY, EQUITY, AND INCLUSION COMMITMENT

Orbis International recognizes and values the intersecting identities people bring to the organization. As a global organization, Orbis welcomes qualified applicants who reflect the five Orbis values of Accountability, Caring, Commitment, Excellence, and Trust.

Orbis encourages qualified applicants from diverse backgrounds, cultures, lived experience with our mission, and/or those belonging to communities that have been historically excluded and/or marginalized to apply. Frequently cited statistics show that members of structurally marginalized and/or underrepresented groups apply to jobs only if they meet 100% of the qualifications. Orbis encourages candidates to break that statistic and to apply.

Program & Communications Associate

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