Payroll Administrator

As a member of the Orbis NY Finance Team, the Payroll Administrator is responsible for processing domestic and international payrolls for HQ staff.

Payroll Administrator

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BACKGROUND

The Finance Team at the Orbis headquarters office in New York focuses on 3 major functional areas: Controllership including Accounts Payable & Receivable, Payroll and General Accounting, Financial Planning & Analysis and Program Finance. The Controller leads the team of 6 staff members: Accounts Payable (2), Payroll Administrator, Senior Accounting Manager, Senior Accountant and Accounting Specialist.

JOB SUMMARY

As a member of the Orbis NY Finance Team, the Payroll Administrator is responsible for processing domestic and international payrolls for HQ staff.

REPORTING & WORKING RELATIONSHIPS

The Payroll Administrator reports to the Controller. Internally, they liaise with all staff members at headquarters, working closely with Human Resources. Externally they will work closely with ADP and other third party benefit providers.

ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY

  • Review, process, and maintain bi-weekly domestic and monthly international payroll information, in a multi-state environment, for approximately 100 employees.
  • Verify and process the necessary payroll deductions; ensure timely remittance of 403b retirement contributions and regular reconciliations
  • Prepare manual checks, severance and vacation payments, update garnishments, taxes and direct deposit changes and process W2 or W2-Cs.
  • Maintain accurate and timely quarterly and annual tax information in coordination with ADP.
  • Ensuring compliance with all applicable local, state, and federal government regulations; keeping current with changes in government requirements.
  • Liaise with staff to answer any payroll questions and work with staff to resolve any paycheck issues;
  • Review and recommend improvement to existing payroll procedures, updating documented payroll procedures as necessary. Develop best practices to improve efficiency of payroll processes.

QUALIFICATIONS & EXPERIENCE

  • Bachelor’s degree is preferred.
  • Minimum 3 years work experience in payroll processing

SKILLS & ABILITIES

  • Able to handle highly confidential information, adhere to tight deadlines, and be detail oriented
  • Excellent analytical and auditing skills as well as verbal and written communication skills
  • Complete understanding of the HR and Payroll controls around protecting employee data including but not limited to compensation, employee designations per FLSA, documentation of working, paid time off, overtime rules, etc.
  • Ability to work effectively both with and without supervision
  • Proficient computer skills: MS Word, Excel, & Outlook
  • Experience with ADP payroll software is required; knowledge of ADP Workforce is preferred

Orbis is an Equal Opportunity Employer. As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Trust, Caring, Commitment, Accountability, and Excellence.

To all recruitment agencies: Orbis International and its affiliates do not accept unsolicited headhunter and agency resumes. Please do not submit resumes/CVs through this website, or send resumes to Orbis employees or any other organization location. Orbis is not responsible for any fees related to unsolicited resumes. Orbis International and its affiliates will not pay fees to any third-party agency or company that does not have a signed agreement with Orbis International and its affiliates.

Payroll Administrator

Apply Here