Administrative Coordinator

As a member of the Global Program Department at Orbis Headquarters, the Administrative Coordinator will provide the day to day support required to successfully plan and implement the overseas deployment of members of Orbis’ international cadre of medical volunteers.

Administrative Coordinator

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JOB SUMMARY

As a member of the Global Program Department at Orbis Headquarters, the Administrative Coordinator will provide the day to day support required to successfully plan and implement the overseas deployment of members of Orbis’ international cadre of medical volunteers. Orbis volunteer medical professionals donate their time and expertise to teach and train eye health providers around the globe.

The Administrative Coordinator will serve as an integral liaison with Orbis field staff, as well as our travel and operations teams here in New York, to ensure the seamless coordination and communications required to support each volunteer deployment.

REPORTING & WORKING RELATIONSHIPS

The Administrative Coordinator reports directly to the Sr. Manager of Faculty Relations.

ESSENTIAL JOB FUNCTIONS

  • Draft the necessary internal and external communications / correspondence to Orbis volunteer medical professionals and appropriate Orbis field staff
  • Collect and obtain all the necessary documentation required for medical credentialing per location of all medical volunteers.
  • Coordinate meetings and produce quality minutes (including the arrangement and attendance of teleconference calls across multiple time-zones)
  • Maintain and keep up-to-date the department intranet pages, including deployment schedules
  • File all patient records in an orderly and easily accessible manner and ensure their secure storage.
  • Complete requests for reimbursement of volunteer expenses for processing and distribution.
  • Participate in special projects or perform additional administrative and logistical support tasks as needed

QUALIFICATIONS & EXPERIENCE

  • Bachelor’s degree required.
  • Minimum 2 years’ coordination/support experience required.

SKILLS & ABILITIES

  • Detail oriented and strong organizational skills required. Loves to problem solve!
  • Excellent organizational, interpersonal, and communication skills (verbal & written).
  • Flexibility and ability to work well under pressure in a global team and work environment spanning across multiple time-zones.
  • Appreciation of / ability to interact with people of diverse cultural backgrounds
  • Computer literacy (MS Word, Excel, PowerPoint, Outlook, SharePoint, and Adobe Acrobat).

Administrative Coordinator

Apply Here

Orbis is an Equal Opportunity Employer. As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Trust, Caring, Commitment, Accountability, and Excellence.