Accounts Payable Expense Accountant

Orbis International is Hiring a Accounts Payable Expense Accountant for our Finance Department.

Accounts Payable Expense Accountant

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JOB SUMMARY

As a member of the Finance Team in Orbis’s headquarters based in NYC, the Accounts Payable (A/P) Expense Accountant is responsible for all aspects of accounts payable processing for headquarters, Flying Eye Hospital (FEH), Canada, Singapore, and Hong Kong. The A/P Expense Accountant also assists the Finance staff with regularly scheduled activities and special projects.

REPORTING & WORKING RELATIONSHIPS

The Accounts Payable Expense Accountant will report to the Controller. The AP Expense Accountant provides training and supervision for the Accounts Payable Coordinator.

ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY

  • Process all aspects of Accounts Payable: ensure proper general ledger account coding, obtain approvals and documentation, initiates wire transfers, prepares checks in MIP and distributes in accordance with the established payment processing schedule.
  • Primary data entry responsibilities include entering accounts payable vouchers and journal vouchers.
  • Maintain and monitor the Staples credit card usage.
  • Prepare wire transfer forms and checks in MIP. Initiate and complete wire transfers for country office’s partners, OI vendors, and FEH staff payroll. Serve as the liaison with the bank to facilitate large cash payments for FEH petty cash.
  • Research inquiries from vendors and Orbis staff regarding payment status.
  • Communicate any improper coding of vouchers to the staff responsibleand assist them in utilizing the proper account codes.
  • Manage employee credit card accounts (including review of monthly reconciliation reports) to ensure proper general ledger coding and the existence of appropriate supporting documentation and approvals. Reconcile activity, prepare and input journal entries to ensure timely recording of transactions. Maintain contact with employees to ensure timely submission of reconciliation reports.
  • Assist in monthly general ledger closing including review of Prepaid Expenses and credit card charges.
  • Prepare Orbis Canada check requests (after HST calculation) and enter into MIP for checks processing. Review and record the credit card reconciliation reports for Orbis Canada.
  • Maintain daily bank balance spreadsheet and move excess funds in Mascoma Savings Bank to operating account.
  • Perform general administrative support such as filing, faxing, maintain accounts payable files, etc.
  • Disburse and replenish petty cash as necessary.
  • Prepare and submit IRS Forms 1099 and 1096.
  • Suggest, develop and implement more efficient methods for performing and accomplishing accounting tasks.
  • Perform other related duties as required.

QUALIFICATIONS & EXPERIENCE

  • Minimum 4 years of experience in accounts payable &/or general accounting (multi-national company experience a plus).
  • Associate Degree in Accounting or related area of study.
  • Minimum of 2 years’ experience in an office setting, in accounting or bookkeeping function.
  • Experience with accounting software required, MIP experience helpful.

SKILLS & ABILITIES

  • Excellent numerical and data entry skills required.
  • Excellent interpersonal and communication skills (verbal & written) required.
  • Clear understanding of accounting principles especially as they relate to the accounts payable function.
  • Detail orientated, organized, accurate, and flexible.
  • Able to perform tasks with minimal supervision.
  • Proficient with MS Excel and MS Word.
  • Able to interact with people of diverse cultural backgrounds.
  • Ability to work effectively in a team-driven environment.
  • Supports a customer-centered approach to programs, services, and systems.

Orbis is an Equal Opportunity Employer.

As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Trust, Caring, Commitment, Accountability, and Excellence.

Accounts Payable Expense Accountant

Apply Here