Accounts Payable Coordinator

As a member of the Orbis NY Finance Team, the Accounts Payable (A/P) Coordinator performs accounting and administrative functions to enable the Finance department to operate efficiently and effectively.

Accounts Payable Coordinator

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JOB SUMMARY

As a member of the Orbis NY Finance Team, the Accounts Payable (A/P) Coordinator performs accounting and administrative functions to enable the Finance department to operate efficiently and effectively. Based in Orbis’s headquarters in New York City, s/he processes invoices and receipts and performs any combination of routine calculating, posting or accounting tasks.

REPORTING & WORKING RELATIONSHIPS

The A/P Coordinator reports to the Accounts Payable Expense Accountant and serves as a liaison to our Hong Kong office. The A/P Coordinator works closely with the Global Payments Accountant as well as with the colleagues in the Finance Department.

ESSENTIAL JOB FUNCTIONS / KEY AREAS OF RESPONSIBILITY

  • Review and verify proper general ledger account coding (as per GAAP), and approvals and documentation for payment requests submitted by staff
  • Record accounts payable vouchers and journal vouchers, including employee expense reimbursement and employee credit card activities, in MIP and prepare summary reports for review by the Controller
  • Prepare and distribute payments (wire transfer and checks) to vendors in accordance with the established payment processing schedule
  • Research inquiries from vendors and Orbis staff regarding status of invoice/payment
  • Provide support with monthly closing process and annual audit including Prepaid Expenses and Credit Card reconciliation
  • Perform general administrative support such as filing, scanning, maintenance of accounts payable files, etc.
  • Disburse and replenish petty cash as necessary
  • Perform other related duties as required

QUALIFICATIONS & EXPERIENCE

  • Bachelor’s degree related to Business or Accounting, or equivalent experience
  • Minimum 2 years accounting experience, preferably in a non-profit environment
  • Demonstrated knowledge of and experience with Accounts Payable, general accounting and internal controls
  • Previous experience using a fund accounting system, preferably Abila MIP Accounting software

SKILLS & ABILITIES

  • Fluent in both spoken and written English and Cantonese
  • Effective interpersonal and (verbal & written) communication skills; the ability to successfully interact with colleagues on different professional levels and cultural backgrounds
  • Excellent organizational skills and a keen attention to detail; ability to effectively multi-task and manage detail-oriented responsibilities with the appropriate sense of urgency
  • Strong analytical skills and solid understanding of GAAP
  • Demonstrated ability to effectively process financial and budgetary information
  • Ability to work productively in team as well as independently
  • Strong computer skills (Windows, Word, Excel, and Outlook.

Accounts Payable Coordinator

Apply Here

Orbis is an Equal Opportunity Employer.

As a global organization, we welcome qualified applicants from diverse backgrounds and cultures who reflect the five Orbis values of Trust, Caring, Commitment, Accountability, and Excellence.

To all recruitment agencies: Orbis International and its affiliates do not accept unsolicited headhunter and agency resumes. Please do not submit resumes/CVs through this website, or send resumes to Orbis employees or any other organization location. Orbis is not responsible for any fees related to unsolicited resumes. Orbis International and its affiliates will not pay fees to any third-party agency or company that does not have a signed agreement with Orbis International and its affiliates.